J&J Family of Companies Event Management Specialist - Janssen in Turkey
Johnson & Johnson, through its operating companies, is the world's most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services, for the consumer, pharmaceutical, and medical devices and diagnostics markets. We strive to provide scientifically sound, high quality products and services to help heal, cure disease and improve the quality of life.
Aim of the job:
Responsible for participating in the planning, organizing and implementation of internal and external business related functions, symposiums, conferences, program events, banquets and VIP briefings. Develops and maintains routine and non-routine event plans based on customer requirements. Advises relevant parties of updates. Recommends themes, location, and so on based on research results. Arranges for speakers and entertainment. Oversees shipping and delivery of event materials. Provide onsite guidance for setup. Tracks expenditures against budget and keeps management apprised of status. Reconciles invoices. Participates in event setup and take down. Verifies that all equipment and materials are accounted for. Provides onsite support to event staff. Develops communications materials and establishes communications plan. Proofs materials and communications for accuracy prior to distribution. Arranges for distribution of communications materials. Follows up on special requests. Resolves any issues that arise as a result of a special request.
Providing managerial support for the organisation of national, international congresses, symposia and meetings
Managing all the venue, accomodation, transfer, food and beverage coordination and organisation with feasible/rigth contract conditions
Providing support for each step of event management process, archiving all the documents and related contracts properly
Managing the meetings, inspections to alternative venues and providing support to establish and follow the event calendar
Providing support for the deparment projects, informing the team accordingly and ensuring the communnnication among the team members
Ensuring the proper preparation for the events and the delivery of necessary materials on time and in scope
Providing the communication about the events among the related teams and solutions for the questions and obstacles
Technical Specific Skills:
Business acumen about event management technical tools
Other Job Specific Skills: (Must haves)
Organisation and planning
J&J Sihhi Malzeme Pharma Turkey (7347P)